Conditions of Enrollment – German Courses

(to the conditions of enrollment for English & Spanish courses and for German exams)

  1. General Requirements

1.1. Course participants must be at least 18 years of age. Exceptions are participants from 14 years with a parent’s agreement, or students coming as a group led by a liable adult or the participation in a Live Video Course.

  1. Payment

2.1 Participants who wish to reserve their course must pay a reservation deposit of 250 € (50 € for evening courses) in advance.

2.2 If an official document is needed to apply for a visa, the advance payment is 900 €.  The remaining course fees are to be paid at the start of the course.

2.3 If the course fee for evening courses has not been paid by the 2nd course date at the latest, KÄSTNER KOLLEG reserves the right to exclude the participant from the course.

  1. Course Fees

3.1 The course fees and conditions listed in the price list at the time of registration are contractually binding.

3.2. If the participant changes the booking, a fee of €100 will be charged.Change fees are non-refundable in the event of cancellation.

3.3 All fees incurred when booking the course (e.g. bank charges) are to be paid by the participant.

  1. Cancellation

4.1. All cancellations must be made in person or in writing to the Kästner Kolleg management

4.2 CANCELLATION WITHOUT VISA DOCUMENTS:

If the participant cancels a course up to 48 hours before the booked course start date, KÄSTNER KOLLEG will charge the reservation fee of €250 as well as any rebooking fees incurred as a cancellation fee. If the participant cancels a course after the booked course start date, KÄSTNER KOLLEG will charge the course, service, and accommodation fees already paid as a cancellation fee. If accommodation is canceled, Kästner Kolleg will charge one month’s rent as a cancellation fee.

4.3 CANCELLATION WITH VISA DOCUMENTS

If the participant cancels a course up to 48 hours before the booked course start date, KÄSTNER KOLLEG will charge the reservation fee of €900 as a cancellation fee. If the participant cancels a course after the booked course start date, KÄSTNER KOLLEG will charge the course, service, and accommodation fees already paid as a cancellation fee. If the accommodation is canceled, Kästner Kolleg will charge one month’s rent as a cancellation fee. If the participant cancels a course up to 4 weeks before the start of the course due to the rejection of the visa and can provide proof of this, Kästner Kolleg will refund the fees paid (except for a €250 administration fee + rebooking fees).

4.4 In the event of visa delays/rejections, it is possible to rebook the course as described in 3.2. However, there is no guarantee that a place will be available for the newly selected course period. In this case, KK will offer alternative dates. Fees will be refunded in accordance with sections 4.2 and 4.3

4.5 In case of serious illness (medical certificate required) and unforeseen catastrophes (e.g. pandemics), the refund can be made in the form of a credit note (=free rebooking) for a later course. Any accommodation fees paid up to the amount of one month’s rent as well as service fees will not be refunded.

4.6. In case of a delay/refusal of the visa, the rebooking of the course is possible as described in 3.2. However, there is no guarantee of a free course place for the newly selected course period. A refund of the fees will be made within the framework of 4.2.

4.7. Private lessons: For private lessons, Kästner Kolleg and the student sign a separate contract.

  1. Accommodation

5.1. The contractual relationship for lodging “Residence accommodation” is between Kästner Kolleg and the student.

For the other accommodation types Kästner Kolleg only pre-negotiates the prices with the homeowner in interest of the student.

5.2. Students are responsible for cleaning his/her room and any damage caused. He/She must fully compensate the renter.

5.3. The homeowner can ask the student for a deposit, e.g. for the keys, damage or cleaning.

  1. Participant obligations

6.1. It is the obligation of the course participants to ensure that their stay in Germany is legal.

6.2. The course participant is solely responsible for their own health, accident, liability, and personal property insurance. Kästner Kolleg assumes liability only for accidents in its classrooms.

  1. Discipline

7.1. Disciplinary procedures will be applied in the event that the following rules are broken: malicious damage to school property, disruptive behaviour in class or breaking German law. In this case Kästner Kolleg will not provide any refunds.

8 Participation in online courses (live video courses)

8.1 When participating in the online course, audio/video recordings may not be made, copied or passed on to third parties without the explicit permission of Kästner Kolleg e.V.. All audio and video sequences used by KK as well as all teaching materials used are the property of Kästner Kolleg e.V. or its partners and are subject to copyright protection.

  1. Implementation

9.1 KÄSTNER KOLLEG determines a minimum and a maximum number of participants for each course. If the number of participants is insufficient, KÄSTNER KOLLEG is entitled not to conduct the course.

Intensive courses: If there are only three or four registered participants, the course will take place over 4 lessons per day. If there are only two registered participants, the course will take place over 3 lessons per day.

Evening courses: If there are fewer than five registered participants, the course will be held for 2 lessons per evening.

9.2 In cases of force majeure such as flu epidemics, strikes, etc., for which Kästner Kolleg e.V. is not responsible, Kästner Kolleg e.V. reserves the right for a limited period of time:

  1. a) to hold individual course days exclusively online
  2. b) to combine courses or
  3. c) to cancel course days.

Cancelled course days will be compensated with corresponding credit or, in the case of evening courses, will be made up.

9.3 On public holidays, intensive courses will not be held and unfortunately course fees cannot be refunded (in accordance with Sections 275 and 326 of the German Civil Code (BGB)).

 

Last updated: 1st December 2025

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